Last updated: 25 August 2026
MNTECH LIMITED, company number NI623155, trading as Galvia Digital, is responsible for the personal information collected through the NI Business AI Survey 2026.
Registered office:
MNTECH LIMITED
248 Upper Newtownards Road
Belfast
BT4 3EU
Trading and contact address:
Galvia Digital
Unit 1, Weavers Court
Linfield Road
Belfast
BT12 5GH
Email: info@galviadigital.com
Telephone: +44 (0)77 330 10028
In this notice, “Galvia Digital”, “we”, “us” and “our” refer to MNTECH LIMITED trading as Galvia Digital.
Belfast Chamber is supporting the promotion of the survey, and the Department for the Economy has provided input into its development. MNTECH LIMITED remains responsible for the personal information submitted through the survey.
The survey will help us understand how organisations in Northern Ireland are adopting and using AI, what results they are seeing, where they are encountering problems, how AI is being governed and what effect it is having on employment, recruitment and skills.
Responses will be compared with findings from the 2025 NI Business AI Survey where appropriate. The research will be used to produce a public report and findings event in early 2027. It will also give businesses, councils, policymakers and support organisations better evidence about the support businesses need.
The information comes directly from you when you complete the survey.
We collect information about your organisation and its use of AI, including:
We collect personal contact details only where you choose an option that requires us to contact you. Depending on your choices, this may include:
We do not ask you to provide sensitive personal information about yourself, customers, employees or anyone else. Please do not include names or other identifying details about individuals in your written answers.
If personal information about another individual is entered accidentally, we may remove or redact it.
We ask for your organisation’s name and your position or level of responsibility to:
We collect your name and work contact details only if you choose to:
We will use your contact details only for the options you select. Declining any of these options will not prevent you from taking part in the survey.
Your organisation’s name and your personal contact details will not appear in the published report.
We rely on different lawful bases for different uses of your information.
We rely on our legitimate interests under Article 6(1)(f) of the UK GDPR to collect, validate and analyse survey responses.
Our legitimate interests are conducting research into business AI adoption in Northern Ireland, maintaining the reliability of the research, preventing duplicate responses and producing evidence that can inform business support.
Participation is voluntary. We have limited the personal information requested and will publish findings in aggregated or anonymised form.
If you agree to be contacted about your answers or invited to an interview, we rely on your consent under Article 6(1)(a) of the UK GDPR.
If you ask to receive the results or invitations to future NI Business AI Surveys, we rely on your consent under Article 6(1)(a) of the UK GDPR.
If you agree to receive emails about Galvia Digital services, events, funding, grants or business-support opportunities, we rely on your consent under Article 6(1)(a) of the UK GDPR. This permission is separate from taking part in the survey.
We may process information where necessary to meet a legal obligation or protect the security and integrity of our systems and research data.
Taking part in the survey is voluntary.
Core organisation and survey questions marked as required must be completed for the form to be submitted. We need this information to validate and analyse the response.
Personal contact fields will only be requested where you select an option that requires us to contact you. Where an email address is needed to fulfil that request, the relevant field must be completed. A telephone number remains optional unless clearly stated otherwise.
Optional written questions may be left blank. You can decline follow-up contact and communications without affecting your ability to complete the survey.
Survey findings will be reported as aggregated or anonymised statistics and themes.
Neither you nor your organisation will be named, ranked or otherwise identified in the public report, presentations, publicity or findings event without separate permission.
We will not publish an identifiable quotation from your response without contacting you and obtaining specific permission.
Access to identifiable survey information will be limited to authorised MNTECH LIMITED personnel and contractors working on the survey who need it to administer, analyse or report on the research.
We may use service providers that process information on our behalf, including:
These providers must handle personal information securely and only for the services they provide to us.
Belfast Chamber, the Department for the Economy, promotional partners, councils and other stakeholders will receive aggregated or anonymised findings. We will not provide them with your identifiable response or contact details unless you separately agree or we are legally required to do so.
We do not sell personal information.
Survey responses are collected through Monday.com and stored within MNTECH LIMITED’s Monday.com account. Information may also be stored in other authorised business systems where required for analysis, communication or secure backup.
Monday.com operates internationally and uses teams and subprocessors in several countries. Depending on our account configuration and the services involved, personal information may be processed outside the UK.
Where a restricted international transfer takes place, we use an applicable safeguard or transfer mechanism. This may include UK adequacy regulations, the UK International Data Transfer Agreement or the UK Addendum to the European Commission’s Standard Contractual Clauses.
More information about Monday.com’s data-protection arrangements is available at:
https://monday.com/trustcenter/privacy/overview
We will retain identifiable survey responses for up to 24 months after the survey closes, until 13 November 2028. This allows us to complete the analysis, reporting, follow-up research and quality checks.
Contact details collected solely for follow-up research will also be retained for no longer than 24 months after the survey closes unless there is a legal reason to retain them for longer.
Aggregated or fully anonymised research findings may be retained indefinitely because they no longer identify individuals.
If you opt into future survey invitations or Galvia Digital communications, we will retain the contact details and permission record needed for that purpose until you unsubscribe, withdraw your consent or the relevant communication programme ends. We will review these records periodically.
We may retain a minimal suppression record after you unsubscribe so that we can ensure you are not contacted again for that purpose.
We use reasonable technical and organisational measures to protect personal information against unauthorised access, alteration, disclosure, loss or destruction.
These measures include access restrictions, password and account controls, secure cloud services, staff confidentiality requirements and limiting access to people involved in the research.
Depending on the circumstances and the lawful basis being used, you may have the right to:
Withdrawing consent will not affect processing that took place before consent was withdrawn.
Once a response has been fully anonymised and can no longer be linked to you, we may be unable to locate or remove it.
To exercise any of these rights, email info@galviadigital.com and include “NI Business AI Survey 2026” in the subject line.
You have the right to object to our use of your personal information where we rely on legitimate interests.
If you object, we will stop processing your personal information unless we can demonstrate compelling legitimate grounds to continue or the information is needed for legal claims.
You can object by emailing info@galviadigital.com.
You can withdraw any optional permission or change your communication preferences at any time by:
Each permission is separate. For example, you may choose to receive the survey report without receiving emails about Galvia Digital services.
We will not use your survey response to make a solely automated decision about you that has legal or similarly significant effects.
Please contact us first if you have a concern about how we use your information:
You also have the right to complain to the Information Commissioner’s Office, the UK regulator for data protection.
Information Commissioner’s Office
Telephone: 0303 123 1113
Website: https://ico.org.uk/make-a-complaint/
We may update this notice if the survey, our service providers or our legal obligations change. The latest version will be published at the same web address, with the revision date shown at the top.
